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Professionals preparing the documents for an independent service

SOURCING FORCE TALENTS · BME CONSULTING

Freelancer management systems: connect procurement, delivery and invoices.

A freelancer management system can organise records and tasks. A common supplier relationship organises the commercial purchasing workflow. Compare the responsibilities and services behind each offer before deciding how to manage your selected specialists.

  • Commercial onboarding
  • One supplier
  • Clear scope
Discuss my assignment ↗Commercial onboarding →

TALENTS PRACTICAL GUIDE

What should your management workflow connect?

Connect each specialist with their assignment, documents, delivery approval and invoice references. Your business selects the professional. BME discusses commercial onboarding and administration for the services entrusted to its supplier relationship.

BME EXPERIENCE

Professional services already entrusted to BME.

  • Boralex
  • Lesieur
  • ASSA ABLOY
  • Lynred
  • Mayoly
  • Tecumseh

01 · PREPARE YOUR DECISION

Start with a usable assignment record.

Identify the specialist, their business entity and country, the expected work and the period. Record who approves delivery and which purchase reference the finance team needs. Several assignments can share a supplier workflow while keeping their own scope and validation requirements. This record helps procurement and project managers work from the same information.

Make changes visible as the work progresses. A revised period or additional deliverable should lead to a clear commercial decision rather than an informal assumption. Agree who can confirm the change and which record finance will use. A management system is useful when its records reflect the commitments and decisions made by the parties.

Project managers →Contracts and documents →
  1. 01Your assignment
  2. 02BME supplier
  3. 03Contracts and documents
  4. 04Agreed delivery
  5. 05Invoicing

Keep assignment references within a common supplier workflow.

02 · PREPARE YOUR DECISION

Distinguish software features from commercial responsibilities.

Compare what a tool records with what a supplier undertakes. Ask who signs the agreements, follows the applicable documents and organises invoicing. A software feature does not, by itself, determine which entity carries a commercial commitment. Review the offer and the contractual scope alongside the workflow your teams need.

Sourcing Force provides purchasing software. BME supports the commercial and administrative handling of professional services, while Vigilegal is integrated into Sourcing Force through an API for the document workflow. Talents starts with specialists already chosen by the client. It does not recruit candidates or shortlist professionals for the assignment.

How it works →Vigilegal workflow →Compare purchasing workflows →
Digital connection illustrating a shared purchasing workflow
Illustration of professional services and their coordination.

03 · PREPARE YOUR DECISION

Keep the detail needed to approve and reconcile invoices.

A consolidated invoice still needs useful assignment references. Prepare the periods, purchase orders and delivery confirmations expected by finance. Describe whether several departments or countries are involved, and identify the people responsible for approval. A common supplier workflow should keep these references accessible rather than making the underlying services harder to understand.

BME’s administrative commission is 3–8% of the service amount, depending on volume and client conditions. There is no minimum or maximum number of assignments. Submit the services and countries for commercial review; international assignments remain subject to applicable EU sanctions and restrictions. The proposal will specify the scope and invoicing arrangements.

Finance →Discuss your assignment →

YOUR QUESTIONS

Your practical questions.

Does a management platform replace a supplier agreement?

A platform can organise records, tasks and approvals. The supplier agreement defines the commercial scope and responsibilities of the parties. Review both together, including document follow-up and invoicing. Your choice should reflect the steps you need to organise, rather than assuming that the word platform describes all the services included in an offer.

Can several freelancers use the same supplier workflow?

Present the specialists already selected, their countries, assignment periods and expected work. The BME supplier relationship can centralise entrusted purchases while retaining the details needed for each assignment. Procurement and finance should identify the references and approvals they expect. The commercial review will prepare the contracts, document workflow and invoicing scope.

Does Talents find freelancers for our projects?

Talents starts with professionals your business has already selected. BME discusses commercial onboarding, contracts, administrative follow-up and invoicing for the services entrusted to it. Candidate search and shortlisting are separate from this scope. Describe the selected specialist and expected work so the team can prepare the purchasing workflow with the relevant parties.

YOUR NEXT ASSIGNMENT

Your selected specialists. One supplier workflow.

Describe the services, countries and timetable. BME will discuss the commercial contracts, administration and invoicing for the assignments you wish to entrust.

Discuss my assignment ↗